Nowadays, even small, informal events or gatherings can benefit greatly and will turn out to be more successful if there is a presenter. A professional presenter can ensure the smooth flow of the event’s program or schedule of activities. A seasoned and talented emcee will also have the capability to turn a boring event into one that is more fun and interesting, one that all guests and participants will remember for all the right reasons.
The experiences and skills of a presenter will also help you greatly if you are still in the planning stages of a corporate event. Your hired presenter can share valuable inputs and advice on several key areas or elements, including time allocation for speakers and seating arrangements.
For your chosen emcee to be successful in his or her hosting duties, he or she needs to know some important details about your company and the event itself. As such, it is important that you share with him or her the key details below:
The schedule or timetable of the program.
The presenter should know exactly when things are supposed to start and stop. For example, the time when the first speaker is supposed to begin his or her presentation and when he or she will stop. One of the key duties of an emcee is to keep everything on schedule. Although the presenter may not be able to control the individual speakers, he or she will have to control all of the transitions and breaks. Your hired presenter will have to be very flexible in adjusting transitions and talking points to fill the appropriate amount of time.
Information about the speakers.
The presenter will introduce each of the speakers or guests at the event. As such, he or she should know who they are. Make sure the presenter knows all of the speakers’ names and how to pronounce them correctly. You should also provide him or her sufficient details about the background and qualifications or credentials of each speaker.
The content or topic each speaker will talk about.
Event presenters have the important job of handling the transition from one topic to another. To help the emcee share useful and relevant comments on the subject matter, make sure he or she knows some things about the content of each talk. You can ask the speakers for a summary or some notes about their presentation and give this to the presenter so that he or she can read it before the event. During the event itself, he or she will be more confident and will be able offer valuable comments or inputs.
The type of audience you will have for the event.
Lastly, it is important for the presenter to know the audience. For the presenter to effectively engage the audience, he or she needs to know who the people in the room are, what the age group is, what industry they come from, and what their roles or job titles and levels are.
Get more tips on hiring an event presenter here.